“Are Meeting Planners really worth the money? Wouldn’t it be easier to do by myself? How hard can it be?”

These are just a few questions that can be posed when hit with the daunting task of planning a meeting. The truth is, whether your business is hosting a one-day meeting in your office or a national convention, the importance of selecting a skilled meeting professional to assist with your event cannot be overstated. Planners are responsible for hundreds of tiny details when bringing your event together that you may never have even considered! Here are just a few reasons why hiring the right Meeting Professional can make your event a success and make you look like a super star!

Industry Knowledge: Undoubtedly, your planner will have contacts for every possible aspect of your show. They will know exactly who to go to for Catering, Audio Visual, Guest Speakers, and more! With their network of trusted vendors, you won’t have to waste valuable time searching for the most reputable service. The planner is likely to have worked with these vendors before and thus a great person to handle any contract negotiations or last minute problems. The most important factor is working with a planner who understands how the meeting unfolds logistically and can skillfully handle each aspect.

Huge Savings: If you’ve hired a good planner, you can almost guarantee significant savings.  They use their network to obtain competitive prices on many meeting related costs. On the back-end, they will carefully review your master billings, compare them to contracts and work on your behalf to resolve any disputes. If you want the most bang for your buck, hiring a professional is the way to go. The time you will save yourself is also a huge benefit!

Fresh and Creative Insight: Sometimes an outsiders point of view can be a real eye opener. They can bring a different set of views and expectations to a meeting that you may not have previously considered. They will quickly be able to tell you if something works or does not work, while suggesting better alternatives for your overall presentation. Active planners are also familiar with any new meeting technology and trends that will take your meeting to the next level.

Your meeting may have ups and downs, problems to be solved and challenges to be overcome. There are so many working parts that go into creating a meeting and every meeting is unique. If managed well, a good meeting will provide real and lasting value for everyone involved. Take a look at the resources you need to manage your next meeting – you might decide hiring a meeting professional is the best choice!

Posted on January 12, 2015 in Blog

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